Which of the following is a good basic rule of a business meeting?

Which of the following is a good basic rule of a business meeting?

• A. Provide an agenda
• B. Allow participants to conduct conversations among themselves
• C. Handle all questions individually after the meeting has ended
• D. Avoid visual or printed support material

Answer: (A)

Providing an agenda is essential for a well-organized business meeting. An agenda outlines the topics to be discussed, sets the meeting's objectives, and allows participants to prepare in advance. This structured approach helps keep the meeting focused and productive, ensuring that all relevant points are covered within a designated time frame. An agenda also aids in time management, allowing for a more efficient use of everyone's time. In contrast, allowing participants to conduct conversations among themselves may lead to a lack of focus and can derail the meeting's objectives. Handling questions individually after the meeting can result in miscommunications or missed opportunities for valuable group discussion. Avoiding visual or printed support material diminishes the chances of effectively conveying information, as such materials can enhance understanding and retention of key points discussed during the meeting.

Providing an agenda is essential for a well-organized business meeting. An agenda outlines the topics to be discussed, sets the meeting's objectives, and allows participants to prepare in advance. This structured approach helps keep the meeting focused and productive, ensuring that all relevant points are covered within a designated time frame. An agenda also aids in time management, allowing for a more efficient use of everyone's time.

In contrast, allowing participants to conduct conversations among themselves may lead to a lack of focus and can derail the meeting's objectives. Handling questions individually after the meeting can result in miscommunications or missed opportunities for valuable group discussion. Avoiding visual or printed support material diminishes the chances of effectively conveying information, as such materials can enhance understanding and retention of key points discussed during the meeting.